Project Administrator

Project Coordination: Assist project managers in planning and coordinating IT projects. Schedule and organize meetings, track project tasks, monitor deadlines, and ensure alignment with project goals. Documentation Management: Maintain project files, registers, and records. Prepare reports, agendas, and meeting minutes. Ensure compliance with governance and confidentiality standards. Manage project documentation including plans, schedules, presentations, and reports. Track project progress and update timelines, milestones, and deliverables. Coordinate meetings, prepare agendas, and document minutes. Monitor project risks, issues, and dependencies, escalating when necessary. Manage project tools (e.g., ticketing systems, dashboards, collaboration platforms). Budget & Resource Support: Assist with budget tracking, procurement activities (if applicable), and contractor coordination, including drafting contracts and facilitating payments. Ensure compliance with company standards, policies, and methodologies. Communication: Serve as a liaison between project teams, stakeholders, and external parties. Ensure timely dissemination of information and follow up on action items with a strong sense of urgency. Facilitate communication between technical and non-technical stakeholders. Support resource scheduling and allocation. Process Support: Create and manage process documentation, forms, and project-related paperwork to streamline workflows and reduce administrative burden on project leads. Qualifications: - Bachelor’s degree in IT, Computer Science, Business Administration, or a related field. - Fresh graduates or candidates with up to 1 year of experience in project coordination or administration (IT preferred). - Familiarity with project management methodologies (e.g., Agile, Waterfall). - Proficiency in tools such as Microsoft Project, Jira, or Trello. - Strong organizational and time-management skills. - Excellent communication and documentation abilities. - Basic understanding of IT systems, software development, or infrastructure. - Ability to manage multiple tasks and meet deadlines. - Strong attention to detail and accuracy in record-keeping. - Ability to work collaboratively in a fast-paced environment and prioritize competing demands. - Candidate who can understanding Mandarin will be added advantage. Soft Skills & Mindset: - Strong teamwork and collaboration mindset. - Enterprise-first mentality: prioritize organizational goals and overall project success. - High sense of urgency and accountability. - Proactive attitude with the ability to anticipate needs and resolve issues. - Adaptability and resilience in a dynamic environment. - Strong interpersonal skills with the ability to engage stakeholders.