Accounts Receivable Executive
Job Summary
The Account Receivable Executive is responsible for prompt invoicing and supporting monthly and yearly closing processes. This role ensures accurate billing, payment tracking, and effective credit control within a fast-paced digital marketing environment. The incumbent will collaborate with cross-functional teams to maintain financial accuracy and compliance.
Responsibilities
- Manage invoicing, credit notes, and IRB e-invoices
- Perform daily bank book updates and payment recording
- Monitor overdue invoices and perform debt collection
- Prepare monthly sales reports and commission statements
- Assist with monthly closing and audit support
Required Skills
- Accounting degree/diploma
- 2-3 years of relevant experience
- Proficiency in Microsoft Office
- Strong English communication skills
- Attention to detail
Job Details
Primary Responsibilities:
- Responsible for preparing and issuing invoices, IRB e-invoices, credit notes, and IRB e-credit notes accurately and in a timely manner for all sales orders.
- Ensure all Advertising Insertion Order (AIO) or Purchase Order (PO) are duly signed and approved by customers prior to invoice submission.
- Ensure billing is done promptly, accurately, and completely.
- Update the bank book daily and record customer payments in the accounting system.
- Collaborate with the Credit Control team to establish and enforce credit terms and payment policies.
- Update weekly sales report and monthly FPR to management.
- Collaborate with internal teams to ensure accurate invoicing and resolve customer queries.
- Work closely with other finance departments, including accounts payable, general ledger, and reporting teams, to ensure accurate financial statements.
- Monthly prepare Customer Rebates & Reconciliations and sales commission reports.
- Liaise with the operations team to resolve any billing issues and attend to inquiries from customers or suppliers.
- Receive and verify the accuracy of supplier invoices against quotations or booking orders.
- Monitor and identify unpaid and overdue invoices, and perform credit collection activities.
- Support the regional finance team with billing methods and ensure customer payments are correctly and promptly posted.
- Work closely with the sales and management teams to ensure timely debt collection.
- Review and verify campaign staff claims submitted through the BIPO system.
- Ensure timely monthly closing of Accounts Receivable and preparation of other related reports.
- Collaborate with the Trading team to monitor and calculate local and regional customer rebates.
- Ensure compliance with tax requirements and other regulatory filing.
- Render support during interim and final audit.
Requirements:
- Degree or diploma or higher diploma certificate in accounting.
- Basic accounting knowledge.
- At least 2-3 years’ working experience in related field.
- Computer literate, familiar with Microsoft Office Applications.
- Details focused with excellent communication skills and ability to interact with people from all levels.
- Good verbal and written English communication skills.